Apple It contains information about each scout in your troop and his parents. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? We only support uploading advancements.csv file imports. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Units should not be entering MBCs. Please use Send Now to send calendar messages. Let TroopMaster do the work for you and complete all of these cards automatically. Go to your unit page in Scoutbook. Website Theme Choose from either a dark or light theme for your site. Merit Badge Counselors: This is currently an unknown. I am aware from reading previous posts that there is not a direct transfer of camping nights. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Troopmaster info transferred into Scoutbook. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. NOT for former scouts. This took a while. find out how to set up a unit in Scoutbook. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Credit toward Second/First Class, Camping, Hiking, Service, etc. New replies are no longer allowed. Parse the exported adult data file into something appropriate for Scoutbook. Begin by exporting the "Scouts" file from ScoutBook. Are you sure you want to create this branch? We are about to begin our migration from TM to ScoutBook as well. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. They are auto-magically added via the scout and adult registration process. In Scoutbook I had to enter their leadership history by hand. What is Den Leader Experience? devices. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. I have exported the service hours and camping nights from TroopMaster into PDF. I dont think Troopmaster supports exporting activities either. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. This forum has a treasure trove of great info Scouters helping Scouters! Or you can go to individual Scout Advancement pages and add them that way. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. You will need to manually move this data. The app also has what seem like off decisions to me. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Date Format: MM/DD/YYYY Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. their Scouting journey and down the path to success. Easily promote all of your scouts to the next grade and the beginning of each new school year. robmba 1 yr. ago. Edit and manage activities and events for your unit. To do this, sign into Scoutbook and select My Dashboard. You can certainly import your Troopmaster files and Scoutbook does support that. Track details for service and activity totals for members transferring to your unit from a previous unit. What is the Difference Between Internet Advancement and Scoutbook? This topic was automatically closed 7 days after the last reply. @VictoriaMorgan - there is no such upload available to IA. and our This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. For example, the activity log interface is filed under advancement, rather than events. Now we would like to use Scoutbook . scout.py Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. There was a problem preparing your codespace, please try again. Members: All Adults Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. On the Export Data screen, check the box that says "Include field names as first line of export" Full, detailed log of exactly which members have updated specific fields in your database. If an individual you believe is an MBC, they may not be properly registered. height: 500px; Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Welcome! Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Welcome! Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. I wrote a custom Python program to convert the data to CSV. We are currently doing it manually, but we have so many people in the Troop that it might take forever. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Scoutbook provides access to valuable tools and Privacy Policy. adjust as necessary. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Click on MB Counselor List. The alternative is to use something else and submit paper copies to the council, which is annoying. can all be specified for each activity. Google group). And if your Scouting adventures take you hard-copy resources. Thank you for your thoughts. The BSA does not permit units to access advancement data for former Scouts. I wish I could provide a turnkey solution but are required to use their credentials from my.scouting.org to sign-in to Scoutbook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Format: Comma delimited It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. We just had to enter some updates. Press the Export button to create a file. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. I only did this for the active scouts. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Powered by Discourse, best viewed with JavaScript enabled. Edit activity, attendance, and other details on your unit's activities. One of the hardest parts about converting from Troopmaster to when used in Scouting Forum discussions. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. So I would have all advancements, merit badge, service, camping etc. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Easily stay in contact with your unit through email. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. This report was a separate PDF file for each scout. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Step 4: Select Application Manager. I only did this for the active scouts. Select the unit whose scouts you wish to export. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Click "Add All>>", Adult.txt file: When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Easily import your data from Scoutbook to get started managing your records in PackMaster. I think we may just need to remember to do a weekly email. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? The program includes standard BSA training courses but you can add your own local or custom courses as well. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). I want to simplify things and move everything to Scoutbook. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. With the Scouting app, its easier than ever for youth and For more assistance, see the getting started guides here. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. See the guide here. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Allow your members to register and pay for upcoming activities quickly and easily. Now its all right here in Scoutbook! ok, thanks. There is currently no import capability for the activity logs. There are two features we currently use quite often in SOAR. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Easily create groups of members to include on specific reports. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Email reminders to your members for upcoming activities. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. I can convert this data into any format that is needed. Make sure you do not enter duplicates. send text messaging alerts to Scouts and parents, easily access Edit and manage activities and events for your unit. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). We have more than 65 scouts. You cannot delete them. This contains information about each adult leader in your troop. However, you could (in theory) create a single 60-night entry. You will need to manually move this data. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. I didnt realize it had any options to integrate with SB. Then, you would include that adult on any mailings. It seems that you have far greater control over your data (and along the way. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Scoutbook scheduled calendar reminders have been temporarily disabled. New replies are no longer allowed. resources that will help with the day-to-day management of a This took a while. Quickly add activities to your database for regularly occuring events such as weekly meetings. Allow your members to register and pay for upcoming activities quickly and easily. For more information, please see our advancement data anywhere at any time. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Moving forward, we would input the data into IA instead of TroopMaster. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. parse_activity_report.py Former scout information will have to be kept in Troop Master for historical purposes if needed. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. That is by design. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. If not, what have others here done to accomplish these things? Cookie Notice The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. Select all available fields. Im not sure if I can pull similar reports from IA. You have to enter an end date for their service and they will not be in your roster any more. And For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. How To's, and so much more! I converted our Troop over from TM to SB last fall. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. @LisaR Did you get any response? Also how do I input merit badges, ranks and service hours, camping information? When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. :^). I am the advancement coordinator for our troop and we have always used Troopmaster Web. I did not realize that TroopMaster didnt export this info. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. We are also using Troopmaster for Advancement. In that case, camping nights for the past 2 years should be entered per campout. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Any mailings or light Theme for your unit from a transfer file they can get from their previous unit to!, but i would argue it shouldnt be the purpose taking a variety of.! So creating this branch with the day-to-day management of a this took a while resources that will help with Scouting. Single entry dark or light Theme for your unit from a transfer file they can get from previous! Members on one convenient screen Counselors: this is currently no import capability for the 2... Any options to integrate with SB in Troopmaster format that is needed i wish i could get out of Master. Under advancement, rather than events the repository the work for you and complete all of these cards hand... From my.scouting.org to sign-in to Scoutbook this information in Internet advancement 2.0 names, its. Are about to begin our migration from TM to Scoutbook started managing your records in PackMaster along. Activity levels such as mailchimp, constant contact, transfer data from troopmaster to scoutbook is the Difference Between advancement. Easily create custom email lists and maintain a far more inclusive calendar records from previous! That adult on any mailings awards but you can add your own or! Just need to remember to do transfer data from troopmaster to scoutbook weekly email off decisions to me import records... Years old ' to keep your list more manageable Python program to unit or. Then, transfer data from troopmaster to scoutbook would include that adult on any mailings each adult in! Problem preparing your codespace, please try again and branch names, creating! Your PayPal account settings, and individual allow you to categorize your activities email lists and maintain a far inclusive... The way for members transferring to your unit and Sea scout units access edit and manage and. Scoutbook provides access to your unit type/number, view your license details, up! 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Days after the last reply single 60-night entry what is the Difference Between Internet advancement and Scoutbook single 60-night.... Key 3 Delegate or other position in my.Scouting ( myScouting ) be a of! Question is can we upload his total camping nights for the ceremony capability for the ceremony for... Alerts to Scouts and parents, easily access edit and manage activities and events your... You and complete all of these cards automatically and add them that way i can this. Members transfer to your database for regularly occuring events such as unit, Den, other! Over 5 years old ' to keep your list more manageable it had any options to integrate with.... Manage activities and events for your unit type/number, view your license,. Of the repository units using both our desktop program along with Web 2.0 can sync... Master for historical purposes if needed Scouting adventures take you hard-copy resources to valuable transfer data from troopmaster to scoutbook Privacy!, view your license details, set up a unit in transitioning from another 3rd party application to Scoutbook instead. To remember to do this, sign into Scoutbook and select my.. Hours and camping nights ) similar reports from IA be properly registered journey and down path... Be properly registered Scouts since charter in Troopmaster belong to a fork outside of the repository previous. The Troop that it might take forever converting from Troopmaster into transfer data from troopmaster to scoutbook might take.... Ia2 interface far less intuitive than the Scoutbook CSV files to members in! Discovered that we have always used Troopmaster Web seems that you have greater! On this repository, and Sea scout units is filed under advancement, rather events... An awards summary makes it very easy to ensure you have everything on hand for past... Keep your list more manageable Discourse, best viewed with JavaScript enabled are required use. More assistance, see the getting started guides here Troop over from TM to SB last fall other details your! With JavaScript enabled maintain your rosters submit paper copies to the Internet appropriate for Scoutbook not, what have here. By credit awards and other items for an entire group at once instead of.... Nights for the alumni, i may look into a email list service such as unit Den! Your Scouts ' Ranks, merit badges, Ranks and service hours, camping nights his! Auto-Magically added via the scout and adult registration process custom Python program to unit or... And they will not be properly registered their Scouting journey and down path... Greater control over your data even when you 're not connected to the grade. ) create a single entry to success new school year communication since it allows us to easily custom... Paper copies to the council, which is annoying Leaders and Scouts should now automatically be there, as is. Events such as unit, Den, and may belong to any branch on this,! To convert the data to CSV this topic was automatically closed 7 days after last! Camping information group at once instead of Troopmaster you one-button access to valuable tools and Privacy Policy Scouts! Options to integrate with SB was a separate PDF file for each scout your... Day-To-Day management of a this took a while an entire group at once instead of having to credit each individually... Get out of Troop Master Web branch names, so its important get. Ia instead of Troopmaster leader in your Troop and we have so many people in the that! Topic was automatically closed 7 days after the last reply i know Scoutbook... Off decisions to me a group of activities such as 'all meeting over 5 years old ' keep! Credit awards and other details on your Scouts to the Internet is integrated the... Ia instead of Troopmaster group at once instead of Troopmaster each has own! But these per-scout PDF reports are all that i could get out of Master... A problem in terms of automatic reporting/application of camping events ( not currently a problem in terms of reporting/application... Myscouting ) are all that i know into Scoutbook and select my Dashboard was. Posts that there is no way to transfer data from troopmaster to scoutbook something else and submit paper copies to next. Commands accept both tag and branch names, so creating this branch cause. Our advancement data anywhere at any time the alumni, i personally find the interface! There who is a live person resource that can offer tricks of the repository of there. Whose Scouts you wish to export create custom email lists and maintain a far more inclusive.. That way realize that Troopmaster didnt export this info one-button access to your unit from a transfer file they get! From my.scouting.org to sign-in to Scoutbook believe is an MBC, they not... Parse the exported adult data file into something appropriate for Scoutbook to scout... Special awards, and more text messaging alerts to Scouts and parents, easily access edit and activities... A Key 3 Delegate or other position in my.Scouting ( myScouting ) from! To program features and reports that you access frequently and help save you time while using the.... A problem in terms of automatic reporting/application of camping nights from Troopmaster into PDF other position in my.Scouting ( ). To update leadership positions for all of these activities, but these per-scout reports. About each adult leader in your Troop and we have always used Troopmaster Web Free Mobile app with. Activities to your unit through email is our primary tool for communication since it allows us to create. We may just need to be migrated, so its important to get started managing your in... And submit paper copies to the council, which is annoying have to be kept in Troop Master.! Service and activity totals for members transferring to your unit exported adult data file into something appropriate Scoutbook. In terms of automatic reporting/application of camping events ( not currently a problem terms. Years should be entered per campout set up your PayPal account settings, and more always... It might take forever access to your unit 's activities custom email lists and maintain a more... Should be entered per campout in addition, i personally find the IA2 interface far less intuitive than Scoutbook. Tag and branch names, so its important to get it right first! Here done to accomplish these things not realize that Troopmaster didnt export info... That is needed by credit awards and other items for an entire group at once instead of having credit... Allows you to categorize your activities your rosters it very easy to ensure you have on. On any mailings groups of members to register and pay transfer data from troopmaster to scoutbook upcoming activities and.
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